IT Staffing Actions

IT Staffing Actions:

Any HR actions are reviewed and approved within IST/OCIO before CSS HR can process. The approvals are obtained by completing the required documents and forms (below) and completing the online Staffing Action Form (SAF). This page contains all HR actions and required forms and processes.   

Please note that some minor HR action does not require the SAF or full approval process as noted below and can be submitted by the manager or the Department Budget Officer in charge of your unit.

Top SAF actions and forms:

Full list of all HR staffing actions and forms:

  1. Choose the "Required Action" and complete the corresponding documents and forms.
  2. Submit the request using the IT Staffing Action Form (SAF) in CalShare to obtain internal approvals.  
  3. Once internal approvals are given, the SAF Administrator submits a CSS HR ticket for processing.  CSS HR will contact preparer if additional information is needed.  
Required Action DescriptionRequired Documents         Submitted by

Affiliate Appointment - New, Extend or Renew

Use to give non-employee access to systems within UC Berkeley. Also, use to extend an affiliate appointment date.

Department Budget Officer 
Affiliate Request Use to give non-employee access to systems within UC Berkeley.
Department Budget Officer 

Appointment Extension / Renewal

Use to extend a contract of employment, or extend limited or student appointment. Please note that limited appointment should not exceed 900 hours on a 12-month rolling period. Students are eligible to work for one semester after graduation.

  • Job Description
SAF Administrator 
Appointment Percentage Change

SAF Administrator  
Chartstring Change

Use to make a change to an employee’s chartstring.

Department Budget Officer 
Classification

Use to classify a new position or an existing position, if recruitment not following immediately. To classify a position to recruit, please use the Recruitment/Hire action type (below). There is an option to select "needs classification review" on the Staffing Action Form.

 

 

SAF Administrator  
Leaves Use to notify the HR Center that an employee is taking leave (FMLA, pregnancy, disability, etc.).
  • Leaves
  • Include a detailed description of the request.
Department Budget Officer 
Payroll Correction Use to request a payroll correction.
Department Budget Officer 
Payroll Expense Transfer Use to move employee pay and expenses from one or multiple chartstring funds to another. If the request includes more than one originating chartstring, please attach a spreadsheet. Submit a date range, and either a straight dollar amount or a percentage of the month’s expense in the “amount” field. Note other clarifying instructions in the comments section.
Department Budget Officer 
Position Data Change Use to make a data change to an already existing position.
Department Budget Officer 
Position Request Use to request a new position in Position Management. Work with the appropriate HR Business Partner and Budget/Finance department before completing this request. In some cases, the HR Business Partner must first facilitate a classification process or confirm approvals before a new position can be created. 
Department Budget Officer 
Reclassification Use to request a reclassification of an employee's position due to changes in job duties. May also be used to request salary increase.
  • Proposed job description: use the 
  • Current job description
  • Current organizational chart reflecting proposed changes
SAF Administrator 
Recruitment-Hire (For Career, Contract and Limited Appointments)

Use this form to recruit for a position that has been classified.  Jobs will be posted on jobs.berkeley.edu via Talent Acquisition Management.

When final candidate has been selected, update Section D or Hire section of this form before extending a job offer.

If salary is higher than what was proposed during the recruitment phase, the Chief of Staff will review the Staffing Action Form again. 亚洲城老虎机游戏网址 Please wait for approval before extending an offer.

Appointment Types: 

Career Employee:亚洲城老虎机游戏网址 Appointed at 50% or more for 1 year or longer; or conversion to career status when a limited position exceeded 1000 hours on pay status in a 12-month period.

Limited Hire:亚洲城老虎机游戏网址 For temporary and project-focused operational needs. Department authority for limited hires up to 900 hours in a 12-month rolling year.

Contract: For non-represented PPSM titles only. Contract appointments to have definitive end date; employment contract provided by Employee Relations. Recruitment data to remain in TAM as system of record including pertinent EEO data.

The offer letter will be prepared and forwarded by CSS HR. For contracted appointments, CSS HR issues an employment contract once the hire has been processed. Please forward a copy to Clarissa Fermin: cfermin@berkeley.edu亚洲城老虎机游戏网址. These will be attached to the Staffing Action Form.

Recruitment Phase:

Hire Phase:

  • Hire Request Form
  • Employee’s Resume
  • o be provided by CSS Recruiter)
  • (if not provided during the Recruitment Phase)

 

SAF Administrator  

Recruitment-Hire Student (Non-GSR)

Use to recruit and/or hire for a Student Assistant (Non-GSR).
  • Job description
  • Resume (if ready to hire)
SAF Administrator 
Rehire-Extend Retiree Use to request to rehire or extend a UC Berkeley retiree.  Campus rehire retiree approval procedure must be completed before CSS HR can process.
  • Job description
SAF Administrator 
Salary Adjustment Use for any increase to base salary that is not part of the annual merit program or IST/OCIO annual compensation review.
  • No specific document required but if tied into a reclassification, please use the Reclassification request SAF/process
  • Prepare the justification for the salary
SAF Administrator  
Separation Use to notify HR that an employee is leaving (whether they are leaving UC Berkeley completely, or moving to another department). 
  • Resignation Letter (if applicable)
Department Budget Officer 
Supervisor Change Use to change supervisor information on the employee’s job record.
Department Budget Officer 
Waiver of Recruitment - Hire

亚洲城老虎机游戏网址Use to obtain an exception to the recruitment policy, allowing a specific individual with unique skills to be hired without listing the position for open recruitment and advertisement. It is preferable to list all positions through the TAM system to allow equal access and opportunities for applicants.


  • (Note that this request is submitted directly to the AVC of Human Resources by our CSS-HR Partner)
  • Candidate’s Resume
  • Job Description
  • If needed, request for Classification of the job description
SAF Administrator 

Staffing Action Document Guides and Resources:

Please note that the current SAF process is being revised. Please submit all your SAF Action Requests to istadmin-help@lists.berkeley.edu and use the list and modules above to see the required documents and step-by-step processes.

  • Contact our CSS HR Partner Carole Salerno: Office 510-664-9795;  Mobile 510-926-1157; Email: clsalerno@berkeley.edu